We deliver end‑to‑end legal, technical, and operational support for real estate in Spain—covering acquisitions, sales, leasing, and long‑term asset management. Our approach blends rigorous legal precision, disciplined operations, and data‑driven strategy to protect capital, stabilize income, and unlock performance.

Strategic Acquisition & Sale Advisory

Deal Origination, Screening, and Pre‑LOI

• Target screening: asset type, micro‑location, liquidity, rental demand, and exit optionality.
• Red flags scan: title chain anomalies, urban‑planning exposures, illegal works, unpaid community fees, encumbrances, and protected‑tenant risks.
• Offer strategy: price, conditions precedent, break rights, timelines, and deposit mechanics tailored to Spanish practice.

Reservation & Deposits (Arras)

• Contratos de arras (penitenciales/confirmatorias): we structure the correct deposit (typically 5–10%) with clear forfeiture/penalty and milestone triggers.
• Option to buy (opción de compra): premium, exercise window, assignability, price adjustments, and notarization for registry protection where advisable.

Full Legal Due Diligence

• Title & encumbrances: nota simple from the Registro de la Propiedad, mortgages, liens, easements, embargoes, usufructs.
• Cadastral & boundaries: Catastro alignment, surface discrepancies, and boundary verification.
• Urban planning & licensing: conformity with planning instruments, use class, historic/heritage limitations, certificado de habitabilidad, certificado energético, and works legalization.
• Tenancy audit: lease validity, rent schedule, indexation, deposits, guarantees, arrears, termination/breaks, and statutory rights (including tanteo and retracto where applicable).
• Community of owners: bylaws (estatutos), meeting minutes, quotas, upcoming special levies, and building technical inspection (ITE/IEE).
• Technical & environmental: structural condition, MEP systems, maintenance backlogs, asbestos/soil concerns, and capex roadmap.
• Seller/KYC & AML: beneficial ownership checks under Spanish AML law, source‑of‑funds, and sanctions screening.

Transaction Structuring & Closing

• SPV or direct ownership: tax and liability mapping; power of attorney if signing remotely.
• Notarial completion: escritura pública drafting, statement of encumbrances, payment mechanics, handover protocol, and keys/assets schedule.
• Tax handling: guidance on transfer taxes (resale vs. new build VAT/AJD frameworks), municipal capital gains, non‑resident withholdings, and filing calendars.
• Registration: lodgment at the Land Registry, post‑closing title protection, and utility/community changeovers.

Contract Mastery for the Spanish Market

Purchase & Sale (Compraventa)

• Representations and warranties, title clean‑down, completion deliverables, price retentions, and escrow.
• Conditions precedent (licenses, tenant consents, mortgage releases) and step‑in remedies.

Lease Agreements (Residential & Commercial)

• Residential (LAU): term, renewal, rent caps/indexation where applicable, deposit/fianza administration with the autonomous region, inventory, early termination, and subletting rules.
• Commercial/civil code leases: turnover rent, fit‑out protocols, caps/collars, break options, and reinstatement.
• Guarantees: bank guarantees, parent guarantees, deposits, and surety bonds; default waterfalls and cure periods.

Intermediation & Brokerage

• Scope, exclusivity, fee triggers, and conflict‑of‑interest clauses to keep incentives aligned.

Service & Maintenance Contracts

• SLAs, KPIs, uptime thresholds, indemnities, termination for performance shortfall, and price‑review clauses indexed to recognized benchmarks.

Lease & Tenant Management: Income That Compounds

Pricing, Marketing, and Onboarding

• Micro‑market rent benchmarking, dynamic pricing, and concession design.
• Tenant vetting: credit, employment/income checks, guarantor assessment, and AML routines.
• Digital onboarding: e‑signing, deposit placement, inventory condition reports, and GDPR‑compliant data handling.

Rent Collection, Indexation & Renewals

• Automated invoicing and reconciliations; late‑fee logic; phased indexation aligned to contractual references.
• Renewal playbooks: staggered notices, re‑underwriting, and value‑add upgrades tied to rent uplift.

Incident & Claims Handling

• Work order triage, vendor dispatch under pre‑approved SLAs, and insurance claims management with documented loss packages.

Arrears & Possession

• Pre‑litigation protocols, payment plans, notarial demand letters, and court filing coordination when necessary, minimizing vacancy risk and legal costs.

Maintenance, Compliance & Value‑Add Capex

Preventive & Corrective Maintenance

• Annual maintenance plans (AMPs) per asset class; lifecycle schedules for HVAC, lifts, façades, roofs, and fire systems.
• Vendor procurement with competitive tendering, bid leveling, and performance scorecards.

Regulatory Compliance

• Building safety checks, fire compliance, accessibility reviews, energy‑efficiency certificates, and periodic building inspections (ITE/IEE).
• Community of owners governance, common‑area cost allocation, and bylaw enforcement.

Capex Planning & Project Management

• Feasibility, design, licensing path (obra mayor/menor), budget control, contractor oversight, and practical completion testing.
• Value‑add plays: unit rehabs, amenities, common‑area activation, micro‑metering, and ESG upgrades tied to opex savings.

Profitability Analysis & Performance Reporting

Underwriting & Financial Modeling

• NOI, cap rate, cash‑on‑cash, IRR (TIR), and equity multiple as core decision metrics.
• Scenario and sensitivity analysis: rent growth, exit yields, financing costs, and capex phasing.
• Hold/sell analytics incorporating upcoming lease events and market comparables.

Portfolio Dashboards & KPIs

• Occupancy, WALT, delinquency, maintenance backlog, SLA compliance, and claim cycle times.
• Unit economics: make‑ready days, leasing velocity, and marketing ROI.

Audit‑Ready Documentation

• Centralized repository for contracts, blueprints, permits, budgets, and legal filings, with version control and renewal alerts.

Tax & Ownership Essentials (High‑Level)

• Ownership setup: Spanish NIE, bank account opening, and—if preferred—Spanish SPVs.
• Ongoing taxes: local property tax (IBI), waste/municipal charges, and non‑resident income declarations where applicable.
• Transaction taxes: guidance on the correct regime for each asset and structure, with timely filings and payment execution.
• Insurance architecture: building, contents, liability, loss‑of‑rent, and construction all‑risk for works.

Governance, Risk & Data Protection

• AML/KYC: buyer/tenant screening, enhanced due diligence for higher‑risk profiles, and audit trails.
• GDPR/Spanish data protection: lawful basis matrices, privacy notices, processor DPAs, and retention schedules.
• Operational risk: dual‑control payment approvals, vendor segregation, incident RCA (root cause analysis), and remediation tracking.

Service Catalogue & Deliverables

Category	Core Deliverables
Acquisition	Target screening, red‑flag report, full legal/technical DD, contract negotiation, tax mapping, notarial closing, registry follow‑through
Sale	Vendor DD, data room build, SPA/arrangements, warranty strategy, disclosure schedules, closing mechanics
Leasing	Rent strategy, marketing, screening, lease drafting, deposit handling, renewals, arrears control
Asset Ops	Work‑order triage, SLA vendor management, preventive maintenance, insurance claims
Compliance	Title/registry monitoring, licensing calendar, community governance, GDPR/AML frameworks
Finance	Cashflow & budget control, KPI dashboards, quarterly portfolio reviews, bank covenant reporting
Capex	Feasibility, permitting, tendering, project management, PC/handover, post‑occupancy review

Frequently Asked Questions

What documents are essential before signing?

Updated nota simple, cadastral extract, community of owners certificates, licenses/permits, occupancy and energy certificates, lease and deposit records, insurance policies, and a comprehensive DD report summarizing risks and mitigations.

How are deposits handled for rentals?

Security deposits (fianza) are recorded and administered per the relevant autonomous‑community rules. We manage lodgment, receipts, adjustments at renewal, and compliant return on move‑out.

Can completion be executed remotely?

Yes. With a properly drafted power of attorney, we coordinate notarial execution, registry submissions, and post‑closing utilities and community changes.

How do you reduce vacancy and arrears risk?

Demand‑based pricing, stringent screening, proactive renewals, fast maintenance resolution, and a structured arrears protocol with clear escalation and legal fallback.

Why Partner With Us

We integrate legal counsel, asset operations, and financial stewardship under a single governance framework. The result is clean acquisitions, resilient income, transparent reporting, and assets positioned for durable, compliant performance across market cycles.

Ready to proceed with an acquisition, transition an existing portfolio, or optimize leasing and operations? We can initiate a rapid assessment and deliver a prioritized action plan within a defined timeline.